planning & coordination
Please note, our services are already included in our Elopement and Micro Wedding Experiences. The packages outlined below are tailored specifically for external or off-site weddings.
At Glass House Country Weddings, our Wedding Planning and Coordination packages are designed to bring your vision to life with ease and precision. From the initial concept to the final farewell, our expert team handles every detail, ensuring seamless planning and flawless execution.
Whether you're organising a grand celebration or an intimate affair, we provide personalised guidance and meticulous coordination to create a memorable and stress-free experience, so you can enjoy your special day without a worry in the world.
On the day itself, we’ll be there from vendor setup until formalities conclude, overseeing every detail and ensuring everything runs smoothly without a hitch.
With this package, you won’t need to burden your family or friends with any last-minute tasks, giving them the freedom to relax and fully enjoy your special day alongside you.
On The Day Coordination
- In person consultation before the wedding day
- Up to 30 contact hours via email and phone
- Assist with supplier recommendations if required
- Attend final walk through at venue
- Completion and distribution of detailed timeline for the day
- Assisting with finalising all vendor inclusions and confirmations
- On the day coordination for 8 - 10 hours (For 1 staff member) pending guest numbers)
- Main point of contact to assist with vendor bump in’s/bump out’s on the day
- Assist with guest management (Arrival/seating and departure)
- Set up of your items such as menus, place cards, guest favours and wishing well
- Assist with aisle entrance, reception entrance etc
- Check on all elements of your day to ensure everything flows seamlessly
- Will liaise with and prompt your MC on all formalities on the day
- Wedding Day Emergency Kit
Partial Planning Package
We step in anywhere from six to three months before your wedding, handling the final preparations and being there on the big day to make sure everything runs smoothly and without a hitch.
- Includes up to 50 contact hours via email and phone
- Will take on communications with venue and all vendors
- Supplier recommendations, obtaining quotes and budget management
- Attend final walk through at venue if required
- Completion and distribution of a detailed timeline for the day
- Assisting with finalising all vendor inclusions and confirmations
- Consultation prior to the day to confirm all wedding details
- On the day coordination for 8 - 10 hours (For 1 staff member) pending guest numbers)
- Main point of contact and assist with vendor bump in’s/bump out’s on the day
- Assist with guest management (Arrival/seating and departure)
- Set up of your items such as menus, place cards, guest favours and wishing well
- Assist with aisle entrance, reception entrance
- Check on all elements of your day to ensure nothing has been missed
- Will liaise with and prompt your MC on all formalities on the day
- Wedding Day Emergency Kit
Full Service Planning
From the moment you say "yes" until the final moments of your celebration, we’ll be there to guide you every step of the way. This package is perfect for couples who prefer to focus on enjoying their wedding journey without the stress of managing all the details.
Whether you’re short on time or simply want the peace of mind that comes with having an experienced wedding professional by your side, we’ve got you covered. We’d be honored to share in this special journey with you!
- Initial consultation to run through planning process
- Unlimited contact hours via phone and email
- Venue/Supplier recommendations and sourcing of quotes
- Will attend site visits of shortlisted venues
- Budget guidance and management
- Assistance with event design, concept and styling
- Assistance with arranging wedding website & RSVP management
- Assistance with arranging signage and stationary
- Will liaise with venue and all vendors on your behalf
- Completion and distribution of detailed run sheet, timeline, and floor plan
- Assist with finalising all vendor inclusions and vendor confirmations
- Consultation prior to the day to confirm all wedding details
- Attendance at wedding rehearsal
- On the day coordination for 8-10 hours (For 1 staff member)
- Main point of contact and assist with vendor bump in’s/bump out’s on the day
- Assist with guest management (Arrival/seating and departure)
- Set up of your items such as menus, place cards, guest favours and wishing well
- Assist with aisle entrance and reception entrance
- Check on all elements of your day to ensure nothing has been missed
- Will liaise with and prompt your MC on all formalities on the day
- Unlimited support for the entirety of your wedding planning journey
- Wedding Day Emergency Kit
We Could Fault!
Alicia and her team were beyond amazing, communication, ideas, budgets, support. There is not a single thing we could fault. From first communication to the absolute last everything was perfect. We will remember our day for the rest of our lives for more than the standard reason as well as all the people involved.
Jessie & Jesse
Exceeded our Expectations!
Glasshouse Country Weddings exceeded our expectations! Their attention to detail, professionalism, and creativity made our special day absolutely perfect. From the stunning venue to flawless coordination, they ensured every aspect was seamless. Highly recommend for anyone looking for a stress-free wedding planning experience.
Emma & Callum
Thank you Alicia for making our wedding truly unforgettable. Your expertise and attention to detail transformed our stunning location of ‘Beneath the Peak’ into a dream come true. From the beautiful ambiance to the seamless coordination, everything was perfect. We’re so grateful for your hard work and dedication. You made our day magical!
Stacey & Vaughan
weight in gold!
Alicia from GHCW is worth her weight in gold. Right from the first email I sent her to the last, she was truely incredible. She did all of the ground work that I didn’t want the stress of and did it so wonderfully. She has an amazing team of vendors who were also fantastic in making our dream wedding come to life. Alicia kept us in the loop with all of the planning, checked in regularly and was on top of EVERYTHING & our day was absolutely perfect. We are so thankful to Alicia & her dream team and would highly recommend them to everyone we know!
Nicole & Jesse
have imagined and more!
Thank you so much Alicia for all your hard work in organising our Wedding. It was everything Fiona & I could have ever imagined & more. Alicia is an amazing Wedding planner who really took away a lot of the stress with organising our wedding. Nothing was too hard for Alicia & the recommendations she made were always spot on. You made our day magical & it’s a day that Fiona & I will never forget.
Fiona & Tyson
Alicia was absolutely amazing from start to finish! She handled everything seamlessly. From organising all the vendors behind the scenes to perfectly coordinating our wedding day. Thanks to her and her team, I was able to completely relax and enjoy every moment without a single worry or bit of stress. It was truly magical. Thank you, Alicia, for making our day everything we dreamed of and more!
Alicia & Russell
Alicia's organization and attention to detail meant that everything ran smoothly, and the night went perfectly without us having to worry about a thing. Alicia truly went above and beyond to make sure our wedding was memorable for all the right reasons. We are so grateful and couldn't recommend Alicia and Glass House Country Weddings highly enough!
Amy & Chris
Alicia from Glasshouse Country Weddings did an amazing job for our recent elopement! Alicia made wedding planning feel stress free and did incredible at coordinating everything for our special day. The team all did such an amazing job at making our day flow so seamlessly and perfectly! We had a beautiful day and loved every moment and our friends and family all commented on how amazing all the team were at Glasshouse Country Weddings and how beautiful the day was!
Karley & Mitchell
From our very first site visit, we felt so comfortable with Alicia and her team - placing so much trust in them to make our day as special and authentically us as it could be. Alicia was always quick to respond to emails and responded professionally, no question was ever too stupid, or no change too big. On the day, Alicia ensured that everything ran smoothly. Last minute changes to the reception due to weather was handled with ease, and her friendly face was welcomed to ease the nerves! We cannot thank Alicia enough.
Anika & Cody
EST. 2020
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