Frequently asked questions
1. Deposit Upon Booking (On average 25 - 30% of package cost)
2. 50% estimation of costs required at 6 months out from wedding
3. 75% estimation of costs required at 3 months out from wedding
4. Full payment required at 30 days out from wedding
Our elopements are designed for the couple and up to 14 witnesses (pending location capacity).
Yes, absolutely. Our photographer and coordinator can act as witnesses if you don't have any attending guests available to do so
Our micro weddings generally accommodate 20 to 50 guests, with each venue having its own capacity limits.
Yes we have two locations that can accommodate up to 100 guests.
- Wharf Events Mooloolaba (Coastal)
- Tranquil Park Maleny (Hinterland)
Alternatively we can take our experiences to you at your chosen location or private estate.
When everything is taken care of in one beautifully considered package, the planning experience changes entirely.
There's no budget guesswork, no coordinating between multiple suppliers and no late nights wondering what's covered and what isn't.
Just complete clarity from your very first conversation with us and the freedom to be fully present throughout your entire planning journey.
Our all-inclusive experiences are designed for couples who want something extraordinary without the overwhelm of creating it themselves.
Every detail, every supplier, every moment thoughtfully managed so you don't have to.
This is what it feels like when wedding planning works the way it should.
Our packages include everything you need for a beautiful, seamless celebration and for couples who want to elevate their experience further, a curated selection of upgrades is available. Our most loved additions include our in house content creation, live music, DJ services, videography, additional hair and makeup or flowers, champagne tower, dessert options and relaxed lawn games for your guests.
Every upgrade is hand-selected to complement the GHCW experience, so whatever you add, it feels considered and cohesive rather than an afterthought.
Absolutely and for local couples especially, we highly recommend it.
As many of our couples are travelling from interstate or planning destination celebrations, a trial isn't included as standard in our packages. However it's available as an optional add-on and easily arranged upon request.
If you're local to the Sunshine Coast and want the peace of mind of a trial before your wedding day, simply let us know when enquiring and we'll build it into your experience.
Beneath the Peak - Pet friendly for ceremony and photos (not accommodation)
The Ridge at Maleny - Pet friendly for ceremony (Via approval from venue)
Petrichor Estate - Pet friendly for elopement and accommodation
Tranquil Park Maleny - Pet friendly for elopement and accommodation
10pm for Beneath the Peak, The Ridge at Maleny and Petrichor Estate.
Wharf Events Mooloolaba and Tranquil Park can be extended beyond this on request, pending day.
Private Estates without Onsite Bar Services
For our private estate locations, we provide everything needed for a fully managed bar service including staffing, glassware, bar kit, ice and all setup and pack down. Couples simply provide their choice of beer, wine and spirits, with cocktail service available upon request. Our team will guide you on quantities as part of your planning journey.
Properties with Onsite Bar Service
For our established venue partners, beverages are managed through the venue's own beverage package and your coordinator will confirm exactly what's included for your chosen location.
Our experiences are thoughtfully designed as a complete, curated offering and there's good reason for that. Many of our celebrations take place in unique outdoor locations where our team's experience working with the elements, the environment and each other is what ensures everything feels effortless on the day.
Every product, supplier and styling element we use has been carefully selected for quality, safety and aesthetic cohesion so your day looks and feels like one beautifully considered whole.
That said, we do offer flexibility in three vendor categories. For photography, celebrant, and hair and makeup, you're welcome to choose from our trusted partner network or bring in someone you've already secured or have your heart set on.
The Sunshine Coast is one of Australia's most beautiful wedding destinations year round and each season brings its own magic.
Spring and autumn are perennial favourites, offering mild temperatures, golden light and a lower chance of rain, ideal conditions for an outdoor celebration.
Winter is arguably the Sunshine Coast's best kept secret for outdoor weddings. With crisp, clear days, brilliant blue skies and virtually no rainfall, it's one of the most reliable and stunning times of year to celebrate outside. Cool evenings add a beautifully intimate atmosphere, we recommend adding fire pits and a blanket basket to keep your guests warm and comfortable as the sun sets.
Summer brings warmth, lush greenery and long golden evenings , though we do recommend choosing a venue with weather protection or marquee along with a late afternoon ceremony to make the most of the cooler parts of the day.
Whatever season calls to you, we'll help you plan around it beautifully.
Every GHCW timeline is thoughtfully tailored to your celebration and we have a favourite place to start.
We work backward from Golden Hour on your chosen date, ensuring your portraits are captured in that magical window of light just before sunset. It's one of the details that makes our celebrations feel so beautifully considered.
From there, your complete timeline is built around your chosen experience, your venue and your personal preferences, covering every moment from arrival through to your final farewell. No two timelines look the same, and that's exactly how it should be.
If you have a specific time of day in mind or a particular moment you want to prioritise, simply let us know, we'll make it work.
The Sunshine Coast's beautiful outdoor settings are best enjoyed under blue skies but we always plan for every possibility, so you never have to worry.
Most of our venues offer stunning onsite wet weather alternatives, from covered balconies to elegant function spaces that maintain the beauty and intimacy of your celebration regardless of what the sky decides to do.
Beneath the Peak offers a dedicated marquee contingency option.
Whatever the weather brings, we'll make it beautiful.
Our experiences are designed as one seamless, comprehensive offering, bringing together thoughtful planning, trusted vendor relationships and an elevated standard of service that works beautifully as a whole.
Out of respect for the talented professionals involved and to protect the integrity of our pricing, we don't provide individual cost breakdowns. This allows us to maintain fair and consistent pricing across every couple we work with.
We will always walk you through the key components of your experience and ensure you feel completely confident in the value of every detail included.
Transparency, trust and genuine care are at the heart of everything we do.
From your first enquiry to your final farewell, every step has been designed to feel as effortless as the celebration itself.
1. Express Your Interest
Submit an enquiry and tell us a little about your vision, preferred venue and celebration date.
2. Receive Your Custom Quote
We'll prepare a personalised quote tailored to your chosen venue, guest numbers and requirements.
3. Optional Venue Confirmation Tour
Fall in love with your venue in person through a private viewing, or explore at your own pace through our Digital Viewing Guide.
4. Confirm Your Experience
Finalise your experience, vendor team and any optional upgrades. Booking forms and your first instalment are due within 7 days. Your official confirmation arrives within approximately 72 hours and your vendor team will begin reaching out personally to introduce themselves.
5. Your Planning Journey
From the moment you book, you have direct access to Alicia throughout your entire planning journey. All vendors are pre-selected, vetted and confirmed within your experience removing months of research and uncertainty. You're guided through your personalised choices and supported at every touchpoint along the way.
6. Mid-Planning — Your Vendors, Your Vision
At the right point in your planning journey, you'll connect one-on-one with your core vendors, your florist, stylist and others to fine-tune every detail and make your day personally, unmistakably yours. As your date approaches, your vendors loop Alicia back in with their confirmed selections, bringing every thread together seamlessly ahead of the final consolidation phase.
7. Three Months Out — Everything Comes Together
Alicia brings every element back to one place — vendors confirmed, run sheet built, timeline locked and every detail accounted for. Final guest numbers and details are due one month out, with an optional final call in the two weeks before your day.
8. Your Wedding Day
Your dedicated coordinator is on-site from setup through to the conclusion of your formalities, quietly managing every detail behind the scenes so you can be completely present for every beautiful moment.
The Venue Atelier — Our Digital Viewing Guide
Before you visit in person, we invite you to explore our signature venues through The Venue Atelier, a beautifully curated digital look book featuring detailed galleries, styled setups and real wedding inspiration that brings each location to life.
Thoughtfully designed for couples near and far, The Venue Atelier often reveals more than a single in-person visit could and can be explored anytime, anywhere, at your own pace.
In-Person Venue Confirmation Tours
If you'd love to experience your chosen venue in person before confirming, private venue confirmation tours are available by appointment.
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These intimate, personalised visits are designed around you and your chosen location, giving you the confidence and clarity to move forward with complete peace of mind.
As a boutique planning company working across multiple exclusive properties, each in-person viewing requires a dedicated visit to your chosen location. The $199 venue confirmation fee reflects our time and travel and is credited in full should you choose to proceed.
EST. 2020
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