Wedding Planning & Coordination
Ensure a seamless and unforgettable wedding day with award winning Glass House Country Weddings by your side.
Resident Wedding Planner, Alicia Evans takes on only a limited number of external planning and coordination projects per year and would love to hear from you to see how we can help!
These packages are perfect for couples getting married at a location external to the venues we are partnered with, however require planning or coordination assistance.
Have you almost finished planning your wedding but you’re starting to sweat all of the jobs you still need to delegate and you’re worrying about how it’s all going to come together on the day?
Or perhaps you’re part way through your planning and feeling overwhelmed and just need someone to jump in and take the reins and be the main point of contact on your behalf?
Or perhaps you’re right at the beginning of your wedding planning journey with limited time and just want someone highly experienced to guide and support you the entire way so you can focus on the fun and exciting parts of planning your wedding?
Glass House Country Weddings offers 3 package tiers from on the day event management to premium full-service wedding planning to cover whatever your current pain points may be. Explore each of these options below.
All requests for planning or coordination assistance are considered on a case-by-case basis upon application and pending your wedding date to ensure a 5 star planning experience to all of our couples.
On the Day Coordination
(Event Management)
Whilst this package includes Wedding Day Management, we will engage with you from one month out where we will jump in and take on all of your final communications so that you can sit back and relax in the lead up to your big day.
We will also be there on the day from vendor bump in until guest departure to handle all of the onsite logistics and to ensure all goes off without a hitch!
This package ensures you don’t need to delegate any of those fiddly tasks to your family members or friends so they can too can relax and enjoy your special day.
Package Inclusions:
- In person consultation before the wedding day
- Up to 30 contact hours via email and phone
- Assist with supplier recommendations if required
- Attend final walk through at venue if required
- Completion and distribution of detailed timeline for the day
- Assisting with finalising all vendor inclusions and confirmations
- On the day coordination (Includes 2 Staff Members)
- Assist with vendor bump in’s/bump out’s on the day
- Assist with guest management (Arrival/seating and departure)
- Set up of your items such as menus, place cards, guest favours and wishing well
- Assist with aisle entrance, reception entrance etc
- Check on all elements of your day to ensure nothing has been missed
- Will liaise with and prompt your MC on all formalities on the day
- Wedding Day Emergency Kit
Partial Planning
This package is perfect for couples who have already commenced some of their planning but need someone to jump in and take the reins on the rest of the elements as well as be in attendance on the big day;
- In person consultation to hand over remainder of planning
- Includes up to 50 contact hours via email and phone
- Will take on communications with venue and all vendors
- Supplier recommendations, obtaining quotes and budget management
- Attend final walk through at venue if required
- Completion and distribution of a detailed timeline for the day
- Assisting with finalising all vendor inclusions and confirmations
- Consultation prior to the day to confirm all wedding details
- On the day coordination (Including 2 Staff Members)
- Assist with vendor bump in’s/bump out’s on the day
- Assist with guest management (Arrival/seating and departure)
- Set up of your items such as menus, place cards, guest favours and wishing well
- Assist with aisle entrance, reception entrance
- Check on all elements of your day to ensure nothing has been missed
- Will liaise with and prompt your MC on all formalities on the day
- Wedding Day Emergency Kit
Full Service Wedding Planning
- Initial consultation to run through planning process
- Unlimited contact hours via phone and email
- Venue/Supplier recommendations and sourcing of quotes
- Will attend site visits of shortlisted venues
- Budget guidance and management
- Assistance with event design, concept and styling
- Assistance with arranging invites & RSVP management
- Assistance with arranging signage and stationary
- Will liaise with venue and all vendors on your behalf
- Completion and distribution of detailed run sheet, timeline, and floor plan
- Assist with finalising all vendor inclusions and vendor confirmations
- Consultation prior to the day to confirm all wedding details
- Attendance at wedding rehearsal
- On the day coordination (Including 2 Staff Members)
- Assist with vendor bump in’s/bump out’s on the day
- Assist with guest management (Arrival/seating and departure)
- Set up of your items such as menus, place cards, guest favours and wishing well
- Assist with aisle entrance and reception entrance
- Check on all elements of your day to ensure nothing has been missed
- Will liaise with and prompt your MC on all formalities on the day
- Unlimited support for the entirety of your wedding planning journey
- Wedding Day Emergency Kit
